Note that these Bylaws are provided as a reference only. This is not a recorded copy.
ARTICLE I
NAME AND LOCATION
The name of the corporation is BALDWIN PARK NEIGHBORHOOD
ASSOCIATION, INC. (hereinafter referred to as the
Association). Meetings of Members and directors may be held at such places
within the State of Idaho, Ada County, as may be designated by
the Board of Directors.
"Association" shall mean and refer to BALDWIN
PARK NEIGHBORHOOD ASSOCIATION, INC., its successors and
assigns.
"Properties" shall mean and refer to certain
real property described in the Articles of Incorporation;
Declaration of Covenants, Conditions and Restrictions, and
such additions thereto as may hereafter be brought within the
jurisdiction of the Association.
"Common Area", if any, shall mean any common
area owned by the BALDWIN PARK Neighborhood Association,
Inc. and all real Properties owned by the Association for the
common use and enjoyment of the Owners.
"Lot" shall mean and refer to any Lot of land
shown upon any recorded subdivision map of the Properties with
the exception of the Common Area.
"Owner" shall mean and refer to the record
owner, whether one or more persons or entities, of the fee
simple title to any Lot which is part of the Properties,
including contract sellers, but excluding those having such
interest merely as security for the performance of an
obligation.
"Declaration" shall mean and refer to the
Declaration of Covenants, Conditions, and Restrictions
applicable to the Properties recorded in the office of the
County Recorder of Ada County, Idaho.
"Member" shall mean and refer to those
persons entitled to Membership by being an owner of a Lot
within BALDWIN PARK Subdivision, as presently recorded in the
Book of Plats, records of Ada County, Idaho.
ARTICLE III
MEETING OF THE MEMBERS
"Annual Meetings" - The first annual meeting
of the Members shall be held within one year from the date of
incorporation of the Association, and a subsequent regular
annual meeting of the Members shall be held in the fall of
2003, and each year thereafter. If the day for the annual
meeting of the Members is a legal holiday, the meeting will
then be held at the same hour on the first day following which
is not a legal holiday.
"Special Meetings" - Special meetings of the
Members may be called at any time by the President or by the
Board of Directors upon written request of the Members who are
entitled to vote one-tenth (1/10) of all votes of the
Membership.
"Notice of Meetings" - Written notice of each
meeting of the Association shall be given by, or at the
direction of the Secretary or person authorized to call the
meeting, by mailing or delivering a copy of such notice,
postage prepaid, at least ten (10) days, but not more than
fifty (50) days, before such meeting to each Member entitled
to vote thereat, addressed to the Member's address last
appearing on the books of the Association, or supplied by such
Member to the Association for the purpose of such notice.
Said notice shall specify the place, date, and hour of the
meeting and, in the case of a special meeting, the purpose of
the meeting.
"Quorum" - Any meeting of the Membership of
the Association called for the purpose of coordinating
business on behalf of the Association shall require a quorum.
Sixty percent (60%) of the voting Members or
their proxies, by person or by written ballot or absentee ballot
received three (3) days prior to an annual or special meeting, shall
constitute a quorum. If, however, a quorum is not present nor
represented at any meeting, the Members entitled to vote
thereat shall have power to reschedule such meeting, and at
the rescheduled meeting, the required quorum may be reduced to
ten percent (10%) of the total votes entitled to be cast.
The Association shall have one class of voting Membership.
Members shall all be owners of Lots within said
subdivision and shall be entitled to one (1) vote for each Lot
owned. When more than one person holds an interest in any
Lot, all persons shall be Members. The vote for such Lot
shall be exercised as they determine but in no event shall
more than one (1) vote be cast with respect to any Lot.
The Association shall have the right to suspend any voting
rights for any period during which any assessment against said
Member's property remains unpaid for a period not exceeding
sixty (60) days for each infraction of its published rules and
regulations.
"Proxies" - At all meetings of the Members,
each Member may vote in person or by proxy or by written
ballots or absentee ballots. All proxies shall be in writing
and filed with the Secretary of the Association at or prior to
such meeting. Every proxy shall be revocable and shall
automatically cease upon conveyance by the Member of his Lot
or upon failure to pay required fees or dues.
ARTICLE IV
BOARD OF DIRECTORS.
"Number" - The affairs of this Association
shall be managed by a Board of Directors, hereinafter referred
to as the Board, consisting of three (3) Directors who must be
Members of the Association.
"Term of Office" - At the annual meeting
of the Association, Members shall elect three (3) Directors.
Each Director shall be elected for a term of one (1) year and
at such annual meeting of the Association, the
Members shall elect three (3) Directors, of which at least two
(2) are incumbents, for a term of one (1) year.
"Removal" - Any Director may be removed from
the Board with or without cause, by majority vote of the
Members of the Association. In the event of death,
resignation, or removal of a Director, his successor shall be
selected by the remaining Members of the Board and shall serve
for the expired term of his predecessor.
"Compensation" - No Director shall receive
compensation for any service he may render to the Association.
However, any Director will be reimbursed for his actual
expenses incurred in the performance of his duties.
"Action Taken Without a Meeting" - The
Directors have a right to take any action in the absence of a
meeting which they could take at a meeting by obtaining the
written approval of all the Directors. Any action so approved
shall have the same effect as though taken at a meeting of the
Directors.
ARTICLE V
NOMINATION AND ELECTION OF DIRECTORS
"Nomination" - A Nominating Committee shall
make Nomination for election to the Board. Nominations may
also be made from the floor at the annual meeting of the
Association. The Nominating Committee shall consist of a
Chairman, who shall be a Member of the Board, and two or more
Members of the Association. The Nominating Committee shall be
appointed by the Board prior to each annual meeting of the
Members to serve from the close of such annual meeting until
the close of the next annual meeting, and such appointment
shall be announced at each annual meeting. The Nominating
Committee shall make as many nominations for election to the
Board as it shall in its discretion determine, but not less
than the number of vacancies that are to be filled. Such
nominations must be made from among Members in good standing.
"Election" - Election to the Board shall be by secret,
written absentee ballot or by raise of hand at Annual Meeting. At such
election, the Members or their proxies may cast, in respect to
each vacancy, as many votes as they are entitled to exercise
under the provisions of the Articles of Incorporation. The
persons receiving the largest number of votes shall be
elected.
ARTICLE VI
MEETING OF DIRECTORS
"Regular Meetings" - Regular meetings of the
Board shall be held at least quarterly, at an agreed upon time
and place, or more
often as deemed necessary, at such time and place
as may be fixed from time to time by resolution of the Board.
Should said meeting fall on a legal holiday, then that meeting
shall be held at the same time on the next day which is not a
legal holiday.
"Special Meetings" - Special meetings of the
Board shall be held when called by the President or by any two
(2) Directors after not less than three (3) days written
notice to each Director.
"Quorum" - A majority of the Directors shall
constitute a quorum for the transaction of business. Every
act or decision done or made by a majority of the Directors
shall be presented at a duly held Director's meeting at which
a quorum, if
present, shall be regarded as the act of the Board.
ARTICLE VII
POWERS AND DUTIES OF THE BOARD
"
Powers"
(a) Adopt and publish rules and regulations governing the
use of any Common Area and facilities and the personal conduct
of the Members and their guests thereon to establish penalties
for the infraction thereof.
(b) Suspend the voting rights from the Association and
right to use of any common recreational facilities by a Member
during any period in which such Member shall be in default in
the payment of any assessment levied by the Association. Such
rights may also be suspended after notice and hearing for a
period not to exceed sixty (60) days for the infraction of
published rules and regulations.
(c) Exercise for the Association all authority, powers, and
duties vested in or delegated to this Association and not
reserved to the Membership by other provisions of these
Bylaws, the Articles of Incorporation or the Declaration.
(d) Declare the office of Member of the Board to be vacant
in the event such Member shall be absent from three (3)
consecutive regular meetings of the Board without excuse.
(e) Employ an attorney or such other employees as the Board
deems necessary and to prescribe their duties.
"
Duties" - It shall be the duty of the Board to:
(a) Cause to be kept a complete record of all its acts and
corporate affairs and to present a statement thereof to the
Members at the annual meeting of the Members, or at any
special meeting when such statement is requested in writing by
one-tenth (1/10) of the Members who are entitled to vote
(b) Supervise all officers, agents, and employees of this
Association and to see that their duties are properly
performed.
(c) Fix the amount of the annual assessment against each
Lot at least thirty (30) days in advance of each annual
assessment period.
(d) Procure and maintain adequate liability and hazard
insurance.
(e) Take such actions as deemed appropriate to enforce
reasonable compliance with the Declaration.
ARTICLE VIII
OFFICERS AND THEIR DUTIES
"Enumeration of Officers" - The officers of
the Association shall be a President and Vice-President, who
shall at all times be Members of the Board, a Secretary,
Treasurer, and such other officers as the Board may from time
to time by resolution require.
"Election of Officers" - The election of
officers shall take place at the first meeting of the Board
following such annual meeting of the Members.
"Term" - The officers of the Association
shall be elected annually by the Board and each shall hold
office for one (1) year unless he shall sooner resign, be
removed, or otherwise be disqualified to serve.
"Special Appointments" - The Board may elect
such other officers as the affairs of the Association may
require, each of whom shall hold office for such period, have
such authority, and perform such duties as the Board may from
time to time determine.
"Resignation and Removal" - Any officer may
be removed from office with or without cause by the Board.
Any officer may resign at any time by giving written notice to
the Board, the President, or the Secretary of the Association.
Such resignation shall take effect on the date of receipt of
such notice or any later time specified therein, and unless
otherwise specified therein, the acceptance of such
resignation shall not be necessary to make it effective.
"Vacancies" - A vacancy in any office may be
filled by appointment by the Board. The officer appointed to
such vacancy shall serve for the remainder of the term of the
officer he replaces.
"Multiple Offices" - The offices of Secretary
and Treasurer may be held by the same person. No person shall
simultaneously hold more than one of any of the other offices
except in the case of special offices created pursuant to
Section 8.04 herein.
"
Duties" - The duties of the officers are as follows:
(a) President- The President shall preside at all meetings
of the Board; shall see that orders and resolutions of the
Board are carried out; shall sign all leases, mortgages, deed,
and other written instruments and shall have the right to sign
checks and promissory notes.
(b) Vice-President- The Vice-President shall act in the
place and stead of the President in the event of his absence,
inability, or refusal to act and shall execute and discharge
such other duties as may be required of him by the Board.
(c) Secretary- The Secretary shall record the votes and
keep the minutes of all meetings and proceedings of the Board
and of the Members; serve notice of meetings of the Board and
of the Members; keep appropriate, current records showing the
Members of the Association together with their addresses and
shall perform such other duties as required by the Board. Or, if
the Association contracts the services of a management company,
the company may serve the notices and keep the records as determined
by the Board of Directors.
(d) Treasurer- The Treasurer shall receive and deposit in
appropriate bank accounts all monies of the Association and
shall disburse such funds as directed by resolution of the
Board; shall have the right to sign checks and promissory
notes of the Association; shall keep proper books of account;
shall, at the request of the Board, prepare an annual budget
and a statement of income and expenditures to be presented to
the Membership at its regular annual meetings. Or, if the Association
contracts the services of a management company, the Treasurer has
the responsibility to periodically review all books of account,
review the annual budget and statement of income and expenditures
prior to being presented to the Association membership at the regular
annual homeowners meeting.
The Association shall appoint an Architectural Control
Committee, as provided in the Declaration, and a Nominating
Committee, as provided in these Bylaws. In addition, the Board
may appoint other committees as deemed appropriate in carrying
out its purposes.
ARTICLE X
BOOKS AND RECORDS
The books, records, and papers of the Association shall, upon
reasonable notice to the Secretary, be subject to inspection
by any Member. The Declaration or the Articles of
Incorporation and the Bylaws of the Association shall be
available for inspection by any Member at the home of the
Secretary of the Association, or at the office of a management
company contracted by the Association, where copies may be purchased at
reasonable cost.
These Bylaws may be amended at a regular or special meeting of
the Members by a vote of a majority of a quorum of Members
present in person or by proxy.
In the case of any conflict between the Articles of
Incorporation and these Bylaws, the Articles shall control
and, in the case of any conflict between the Declaration and
these Bylaws, the Declaration shall control.
The fiscal year of the Association shall begin on January 1
each year with the exception of the first year of
incorporation.
The Association shall have the right to charge Members special
assessments from time to time for the purpose of carrying on
the Association's affairs. Assessments shall be assessed by
the Association at such times as it deems appropriate by
mailing a notice to each Member of the Association notifying
such Member of the amount of assessment then due and owing by
such Owner. All assessments shall be due in cash as of the
date set forth in the notice. Assessments not paid by an
Owner within 30 days following the due date, shall bear interest
at the rate of
18% per annum from each assessment's due date. All
assessments shall be fixed at a uniform rate for all Owners
subject thereto.
Any dispute between a Member of the Association and the
Association regarding the applicability of the Declaration of
Covenants, Conditions, and Restrictions to the Member and/or
the Member's property within the subdivision, and/or regarding
the enforcement by the Association against the Member of the
Declaration of Covenants, Conditions, and Restrictions which
is not resolved by agreement of the Association and the Member
shall be subject to binding arbitration. The Association
shall select the arbitrator and shall have discretion to
select the arbitrator from The American Arbitration
Association or from the Membership of the Idaho State Bar
Association, provided, however, that the arbitrator shall not
be an owner of property within the subdivision.
The foregoing Bylaws were approved by the Members per Section 11.01
of these Bylaws and the Board of this
corporation at a meeting held on November 6, 2007.