Minutes from "2007 Annual HOA Meeting" on Nov 6 2007 - 7:00pm

Dwight Tovey, President of Baldwin Park HOA called the meeting to order at 7:05 P.M. All homeowners in attendance were welcomed and notified of the sign in sheet, agenda and ballots. The current Board of Directors was introduced. Dwight Tovey - President, Richard Kelly - Treasurer, Stan Young - Vice President, and Dan Olson - Sergeant at arms. Mike Madson, owner of our Management Company was introduced to the homeowners. After a tally of those in attendance, it was determined that there were not enough in attendance to establish a quorum. The meeting was then adjourned.

Under Article III Section 3.04 of the By-laws, which states in part, “If a quorum is not present nor represented at any meeting, the Members entitled to vote thereat shall have the power to reschedule such meeting, and at that meeting, the required quorum may be reduced to ten percent (10%) of the total votes to be cast.” Based of this section, the meeting was immediately rescheduled and business could then be conducted at the reduced quorum level.

MINUTES

The homeowners had an opportunity to read last year’s minutes, and a motion was made and seconded to approve the minutes. Vote for approval was unanimous.

A brief discussion followed regarding the swimming pool. It was noted that the pool committee did a great job with the pool this year and it ran much better than in years past. A question was raised about the water temperature being too cold for some. Leonard Loewen, from the pool committee, stated that the temperature would be set at 82 degrees to start with next season. It was also noted that the pool would open two weeks earlier next year, weather permitting.

REPORT FROM OFFICERS

Stan Young acknowledged all the volunteers that helped with various activities this past year. The names were projected on the screen and read aloud.

Richard Kelly reviewed the current year’s budget. He stated that the association has $61,000 in the bank in cd’s and the checking account. An additional $10,000 will be converted from the Washington Mutual checking account to cd’s and the balance will be deposited in the US Bank account. The maturity dates of the cd’s are staggered so that, if cash is needed, it can be obtained without an early withdrawal penalty.

Richard reviewed the proposed budget for 2008. He noted the increase in our landscape contract with Trautman Landscape. It is $10,000 higher than the previous contract. The old contract was for a two year period and was set before the final phase 9 was built. With the rising cost of fuel and the labor costs, it was deemed to be a reasonable increase. The Board attempted to secure 3 other bids before approving this contract. Two companies declined to bid, because of the size of the sub-division, and the one that did bid was over $9,000 higher than Trautman. Everyone seemed happy with the look of our community and the service that we are getting from the current landscape company.

Richard noted that the new pool contract is lower than it was this year and the great service we got from them.

Based on the current cash reserve and the 2008 budget, the current Assessment of $400 per homeowner will remain the same for 2008. The board is putting together a 10 year cash reserve study so that we can logically plan for needed replacements of capital equipment as it wears out. We had an irrigation pump controller fail this year that cost $5470. The study will attempt to forecast this type of replacement and have the funds set aside to cover them.

Stan Young reviewed the proposed changes to the By-Laws and passed out copies for review. The changes basically removed the verbiage related to Capital Development and updated it to the HOA. A vote was taken on the proposed changes and it was passed unanimously.

The covenant infraction procedure was reviewed. When an infraction is noted by either MGM, on their drive through, or a complaint from a homeowner, the first step is sending a friendly reminder letter to the homeowner. If the infraction is not corrected in a reasonable amount of time, another friendly reminder can be sent. If the infraction is of a more serious nature, it can be escalated to a demand letter. This letter is certified and gives a time frame for the violation to be corrected. The final step is to turn it over to an attorney to be handled. The demand letter’s cost is approximately $20 and the attorney’s cost is $200. These costs are assessed to the homeowner and ultimately collected from them.

A question was raised about the process needed to change the CC&R’s. Any changes must be approved by 67% of the lot owners, either in a meeting or by gathering the required signatures.

Some homeowners asked that the association look at building a community center and/or a basketball court. After some discussion it was put to a vote whether to pursue a feasibility study or not. The show of hands from the floor voted it down by a large margin.

Rachelle Perry, events chairperson, took the floor next to thank all the volunteers that helped her with the various events this past year. She also asked that volunteers are always needed and anyone willing to help would be greatly appreciated.

ELECTION OF DIRECTORS

Prospective board members Pam Barkell and Dennis Burks gave a brief description of their background and why they would like to be on the board. Deborah Kindelberger was not present due to an illness. Her qualifications were read to the homeowners by Dwight.

The vote tally is as follows:

• Dennis Burks:  36
• Pam Barkell:  35
• Deborah Kindelberger:  36
• Jeff Stewart:  1

Dennis Burks, Pam Barkell, Deborah Kindelberger are elected to the HOA board for the next year.

The meeting was adjourned at 8:50 PM