Minutes from "December Board Meeting" on

The meeting was called to order at 1:00 pm.

The first area discussed was the Financial status of the HOA. Discussed in detail are properties that have outstanding amounts. The following actions were taken by the Board:

• MGM has been asked to waive a total amount of $18.26 for the properties at XXXXXXXX and XXXXXXXX
• MGM to proceed with the collections process for all properties with outstanding balances doe annual Dues.
• For XXXXXXXX the amount of $2,211.51, will be written off to ‘Bad Debit’. However, efforts will continue to collect this amount that is outstanding from the original home owner of this property.
• MGM to proceed with collections for the following properties:
  • XXXXXXXX - Legal fees and finance charges
  • XXXXXXXX - WD&TS fee
  • XXXXXXXX - Finance charges
  • XXXXXXXX - Certified letter charges
  • XXXXXXXX - Demand letter and finance charges
  • XXXXXXXX - Certified letter charges
  • XXXXXXXX - WD&TS fee
  • XXXXXXXX - WD&TS fee
  • XXXXXXXX - Finance charges
  • XXXXXXXX - Legal fee, finance charges for CC&R violations
  • XXXXXXXX - Certified letter
  • XXXXXXXX - WD&TS fee
  • XXXXXXXX - WD&TS fee
  • XXXXXXXX - Finance charges

The over all financial status of the HOA is good.

Received a report on November 17, 2008, from ACHD regarding the traffic study that was requested by the Board several months ago. The study provided information in terms of number of vehicles and average speed on various street within the Baldwin Park subdivision. The streets that were in the study were Monument, Yosemite (west of Bryce Canyon) and White Sands (west of Bryce Canyon). In brief there were no immediate concerns regarding speed (this report can be reviewed at the MGM Management office). However, ACHD did make some recommendation and requests were made. They are:

1. the installation of a set of speed limit sign’s on Yosemite East and West of Bryce Canyon
2. they have scheduled at the first available opportunity the speed trailer be set up in the subdivision
3. ACHD has discussed with the Meridian Police Department to increase their presence in the neighborhood.

This report in it’s entirety can be viewed in the homeowner private area of the Website under Review Documents.

Received the contract from Treasure Valley Maintenance (pool cleaning service). The contract was signed for the 2009 contract year.

The contract from Trautman Lawn & Landscape Co., was previously signed for the 2009 contract year. This contract was revised to reflect a three (3) year option.

Discussed the mailing of the notice for the HOA assessment due’s. It was determined that it was too late to include a notice requesting information from the home owners regarding what information they would like listed to make up the new Home Owner’s Directory. This notice will be included in the second mailing and for those home owners that do not get this mailing a special mailing will most likely be done.

There was a discussion regarding the payment of $60.00 for the Web Site renewal fee. After the discussion there was a motion and it was seconded to pay this fee. Dwight Tovey is to handle.

Dennis Burks will contact Dan Huff of Treasure Valley Maintenance to discuss the current water level in the pool.

At the Annual Home Owners meeting, sign up sheets were completed by several home owners for various committees:

1. CC&R’s Review
2. Neighborhood Watch
3. Bankruptcy Yard Maintenance

Dwight Tovey will start contacting these interested home owners.

Dennis Burks is to contact the appropriate authorities regarding various cars that have been parked for an extended period of time on the street and have not moved.

There was a discussion regarding an enhancement into the existing system into the pool area. There were a considerable number of violations last year regarding owners voluntarily or involuntarily giving out access codes. MGM has been asked to research what if any tax liability for the HOA would be if they charged a fee and/or replacement fee for something like a key card or key fob. Also, could the start up expense off set any tax liability.

The meeting was adjourned at 4:05 pm.

Next meeting will be held on January 21, 2009, at 1:00 pm in the MGM Management office.

Minutes prepared by Richard Kelly - Baldwin Park HOA Treasurer/Secretary.