Minutes from "January Board Meeting" on Jan 21 2009 - 1:00pm

The meeting was called to order at 1:00 pm.

The minutes of December 17, 2008, were read and a motion to except was made and seconded that the minutes be excepted and approved.

The first area that was discussed was the issue of Open Invoices as of January 14, 2009. MGM has been instructed to continue with current policy and procedures already in place.

Went over the ‘To Do List’ of outstanding issues:

• Dennis contacted Dan Huff of Treasure Valley Maintenance regarding the water level of the pool. Dan stated there should be no concern at this time.
• Dwight is still working on the lists of volunteers.

The Board approved the purchase of an additional ATV bracket so that the plow can be installed on Dan Olson’s ATV to help with the snow plowing activities.

The purchase of 100 flats of flowers (annuals) from Trautman Lawn & Landscaping Co. was approved by a vote of 2 to 1, with Dwight Tovey voting ‘No’. Dwight, was concerned regarding the amount of flowers that were going to be purchased and wanted to reduce the number of flats therefore the cost for flowers. In March or April the Board will review the possibility of purchasing additional perennial plants for the subdivision.

Dwight is to provide MGM Management Co. With a list of homes were the outside lighting is not functioning. A courtesy letter is to be mailed to each home owner in regards to compliance of the CC&R’s (Article II, Section #9).

The Board reviewed the Financial Reports for the HOA as of January 14, 2009. No abnormalities were noted. Dwight to post to the Baldwin Park web site 1) the ‘Profit & Loss Budget vs Actual’ report and 2) the ‘Baldwin Park Balance Sheet’ report for year ending 2008.

There was a discussion between the Board Members regarding the need to look at reducing coststhru out the finical year 2009. An area discussed was in regards to the Community Pool. Such things as going back to the original opening and closing dates for the pool. Pool cleaning and organizing the pool furniture at night each day. The Pool Committee Chairperson will be asked to attend the next Board meeting to get their feed back. An other area was possibility of getting volunteers to install the Christmas Lights on the common area trees (this will be looked at later in the year). The Board wants everyone to know the Board is well aware of the concerns and will thru out the year look at areas to reduce costs where applicable.

Dwight to contact Rachael Parry about including a form with the next billing for Association Fees to ask the home owner to provide information if they wish to be included in the Home Owner Contact List. For those home owners that have already paid their Association Fees and separate mailing to ask for this information will be done at a later date.

MGM Management Co. was asked to provide a form letter to be used in regards to those home owners asking for payment arrangements for Association Fees. If a home owner asks and is subsequently approved by the Board, interest will still be collected on any amount outstanding
after March 1st, at 18% as so stated in the CC&R’s.

Next Board Meeting will be held on February 18, 2009, at 1:00 pm in the MGM Management office.

The meeting was adjourned at 3:30 pm.

Richard Kelly
Tres/Sec.