Minutes from "April Board Meeting" on

The meeting was called to order at 1:00 pm.

The minutes from the March 18, 2009, Board Meeting were read and a motion to accept was made
and seconded that the minutes were approved.

The first area open for discussion was the issue of Open Invoices as of April 13, 2009. The following information was provided:

• There are 20 home owners that are still outstanding on Association Fees ($8,776.95).
• There are 12 home owners that have an approved Payment Plan. ($3,640.04).
• There are 5 home owners that have made partial payments ($1,234.62).
• There are 13 homes that are in Foreclosure, Bankruptcy or are in default and are currently in court proceedings.($12,546.19).

MGM has been instructed to continue with current policy and procedures already in place.

The Board had a visit from one of the Baldwin Park home owners to discuss an issue regarding an infraction notice that was issued. The homeowner expressed his concerns that he was not in violation of Article II, Section 12 of the CC&R’s for which the infraction letter was issued. After the homeowner completed stating his concerns the Board had a chance to express their concerns and the understanding of the CC&R’s and where the problem was is in not complying with the CC&R’s. The Board, also, explained that there had been complaint from a home owner and the Board was then obligated to investigate and either agree of disagree with the complaint. At the time a Board member did do the investigation and their conclusion was there was a legitimate issue. After the Board expressed their views of the issue at hand the homeowner still did not agree. The Board did stipulate that the $20 Demand Letter charge would be reversed due to timing issues between MGM and the Board and when the homeowner contacted the MGM office regarding this issue. At the conclusion of the meeting between the homeowner and the Board the homeowner stated the issue would be resolved by May 2, 2009, and this was acceptable with the Board members.

The Board then had a report from the Pool Committee Chairperson (Ray Plott) regarding the status on the pool for repairs and the certification that needs to be completed prior to the pool opening. Ray reported that the auto-refill for the pool that was approved by last years Board would be completed and that there still was no estimate provided as of this day on how much the cost would be to fix the plaster in the shallow end of the pool. Ray, stated as far as he knows we are on schedule to get the needed certification for the pool.

The next issue that was discussed was the new key cards for entry into the pool area. The discussion centered around a $20 refundable security deposit that would be assessed each owner for the key card (one key card per home owner). There was a motion presented by Dwight Tovey and seconded by Dennis Burks to assess a refundable amount of $20 when sign ups are taken for the pool. The motion was voted on with Dwight Tovey and Dennis Burks voting for and Richard Kelly voting opposing the motion. There was also discussions regarding if the original key card that is issued to the home owner and it is lost. There will be an additional $20 assessed the home owner with the first $20 being forfeited for replacement costs and then the second $20 being a refundable amount when the card is returned for any reason.

Ray was instructed to continue to ensure the timely opening of the pool with making sure of the pool repairs and certification. Ray was also instructed to review the signage around the pool and present his finding regarding any signs that are needed or ones that need to be replaced. Pool registration will take place Saturday May 16, 2009, between 9am and 12 noon and then again on Thursday May 21, 2009, between 12 noon and 3pm.

An additional issue regarding the pool was discussed after Ray had left the Board meeting and that was the fixing and/or replacing the basketball stand and hoop for the pool area. After some brief discussion the was a motion presented by Richard Kelly to not fix the Basketball stand and hoop at this time. The motion was seconded by Dennis Burks. The motion was voted on with Richard Kelly and Dennis Burks voting to not fix and/or replace the basketball stand and hoop at this time. Dwight voted opposing the motion, stating that the pool committee was given a budget and it was up to them to keep within that budget.

Went over the ‘To Do List’ of outstanding issues:

• Pool Committee to be invited to the next Board Meeting on April 15, 2009.
  Ray Plott was present at this Board meeting and gave his report.
• Dwight Tovey to check to see if we have all various copies of the CC&Rs and send them to the ACC Committee. Some CC&Rs varied based on construction phases.
  This had been completed and the various CC&Rs are now on the Baldwin Park web site for viewing by Board members.
• Dennis again to work with MGM to come up with adding additional information for the April 1st billing. There will be two different types of information notices provided. One for those that have outstanding balances for the total Association Fees (and have not contacted the Board and/or MGM) and those that have made a partial payment (and do not have an approved Payment Plan on file). This is to inform the home owner that there is possible future legal action to be taken ifthere is no response from the home owner or an approved payment plan in place. The legal and court fees could run into the hundreds of dollars which are recoverable from the home owners.
  After last months Board meeting Dennis had some discussions with MGM and after those discussions it was decided to not do anything special for the April billing.

New ‘To Do List’ issues:

• MGM was asked to explain the $23.88 that appears on the Balance Sheet Report (Accounts Payable, 2000-Account Payable).
• MGM was asked if we should not be depreciating the Snow Plow that is in Fixed Assets.
• MGM was asked to correct the street name for 918 W. Crater Lake Ct. On the Customer Contact Listing the street name is shown as ‘Carter Lake Ct.’. MGM asked to not do any future collection process on the home owner until the Board informs MGM to do so.

There was a discussion regarding the ACC Committee. The Board decided that the ACC Committee will be made up of the existing three Board members Richard Kelly, Dennis Burks and Dwight Tovey.

Next Board Meeting will be held on May 20, 2009, at 1:00 pm in the MGM Management office.

The meeting was adjourned at 4:45 pm.
Richard Kelly
Tres/Sec.