Minutes from "Annual HOA Meeting" on Dec 12 2006 - 7:00pm

Mark Southern, Vice President of Baldwin Park HOA called the meeting to order at 7:05 P.M. All homeowners in attendance were welcomed and notified of the sign in sheet, agenda and ballot. After a tally from Heather Petersen, Neighborhood Manager, Mark stated that attendance was large enough to establish a quorum and therefore nominations, motions, and elections would take place.

Minutes

The homeowners had an opportunity to read last year’s minutes, and a motion was made and seconded to approve minutes. Vote for approval was unanimous.

Reports from officers

Mark Southern briefly reported on highlights from the previous year. He noted that an in depth discussion of such topics was made at the Annual Homeowners meeting on October 17, 2006, but no motions or votes had taken place at that time.

Financial Statements

Next, Mark Southern went over the current years budget, projected year-end budget, and 2007 proposed budget. He noted that this year’s budget was broken down into specific line items. Each line item was noted. Specific line items discussed with the board members and the homeowners included the pool, pool attendant, general reserves, and transfer fees. Mark made mention of the future possibility of capital reserve budgeting and the raising of transfer fees. A pole was taken to determine homeowner’s thoughts of raising transfer fees. The majority of homeowners were in favor of keeping fees at the current $100. A motion was made and seconded to approve the budget. Vote for approval was unanimous.

Plans and Projections

The board mentioned maintenance/repairs of the pool and the restrooms and improvements to the pool area. Improvements included a new security gate system. This system would include video monitoring. More discussion about the pool and security issues was brought up at this time. A pole was taken to determine homeowner’s thoughts on adding a new security system for the pool. The majority voted in favor of the new system. The new five-step covenant enforcement procedure was introduced to the homeowners with a few comments regarding cost of enforcement. Mark let the homeowners know that the money would come out of the homeowners association, but would be reimbursed upon sale of home in violation if necessary. Discussion from homeowners was made and noted by board members to be discussed at future board meeting.

Open Forum

The floor was opened to the homeowners for any comments or concerns they would like to address. Topics discussed were photocells on houses, dark walkways, an alternative letter to covenant enforcement, and instruction from board members on how to change Bylaws and CC&Rs.

Motions

A motion was made by Stan Young, homeowner, to strike the word proxy from paragraph 3.05 from the Baldwin Park Neighborhood Association Bylaws substituting the word written ballot or absentee ballot as required. The motion was seconded. Motion passed. Another motion was made to address, at the next homeowner’s meeting, the disconnect between the CC&Rs and Bylaws. The motion was seconded. Motion passed.

Election of Directors

Mark Southern introduced all members running for election of board members. He noted in Bylaws Article 4, “Section 4.01 "Number" - The affairs of this Association shall be managed by a Board of Directors, hereinafter referred to as the Board, consisting of three (3) Directors who must be Members of the Association. Section 4.02 "Term of Office" - At the first annual meeting of the Association, Members shall elect three (3) Directors. Each Director shall be elected for a term of one (1) year and at such annual meeting of the Association thereafter, the Members shall elect three (3) Directors, of which at least two (2) are incumbents, for a term of one (1) year.” This section of the Bylaws was not revealed to board in time to make any corrections to the ballots mailed out or distributed at the meeting. A decision was made by the board to have homeowners vote for three board members. Dwight Tovey and Richard Kelly, board members who were re-running for election, would automatically be two of the three members on next year’s board. The individual with the most votes, other than Dwight and Richard, would be the third board member. Votes were tallied by Mark Southern, Heather Petersen, and Dan Olson with the irrigation and grounds committee. The new members elected were Dwight Tovey, Richard Kelly, and Stan Young. Offices for each board member to be decided at a later date.

The meeting adjourned at 9:37 P.M.