Minutes from "June Board Meeting" on

The meeting was called to order at 1:00 pm.

The minutes from the May 20, 2009, Board Meeting were read and a motion to accept was made and seconded that the minutes be approved.

The first area open for discussion was the issue of Open Invoices as of June 17, 2009. The following information was provided:

• There are 2 home owners that are still outstanding on Association Fees ($527.74).
• There are 6 home owners that have an approved Payment Plan ($1,719.47).
• There are 1 home owners that have made partial payments ($337.90).
• There are 9 homes that are in Foreclosure, Bankruptcy or are in default and are currently in court proceedings ($9,890.34).

MGM has been instructed to continue with current policy and procedures already in place.

Went over the ‘To Do List’ of outstanding issues:

• Requested from MGM Management the activity report for Budget Account 6610 - Bad Debt. Included in this months Board packet.
• Requested from MGM Management that the Bank Reconciliation Summary for the current month be included in the Board Package each and every month. This was included in this months Board packet and will be each month.
• Request that MGM Management review on the Check detail Report for May 6, 2009, a payment which appears to be a duplicate (as noted on the report). They were two (2) separate invoices.

New ‘To Do List’ issues:

• On property XXXXXXXXXXXXXXXX. Do we now have a current mailing address?
• MGM to draft a special letter to home owner for property XXXXXXXXXXXXXXXXXX (See Mike) regarding payment arraignments for past due amount.
• For property XXXXXXXXXXXXXXXXX, is there any follow up for previous owners XXXXXXXX for outstanding past due amounts?
• Establish a second account on the Customer Contact List for those homes that have been discounted for such things as Bankruptcy’s so that tracking can be more visible to the Board.

Board approved the purchase of four (4) additional covered trash can lids. The estimated cost will be $400.00. These covers prevent the trash cans to fill up with irrigation water.

On June 9, 2009, there was a special meeting held with the following participants. Present at the meeting were Mr. Trautman from Trautman Landscaping the owner of Burgess Pumps, and from Baldwin Park HOA, Dennis Burks, Richard Kelly and the chairperson for the Irrigation Committee Dan Olson. The reason for the meeting was low water pressure (dropping below 20 psi) between 4am and 8am and the real possibility of damage to the water pumps. After a presentations were given by Mr. Trautman and the representative of Burgess Pumps along with various scenarios being discussed, on what could be done and what safety precautions could be installed to protect the pumps from expensive repairs or in worst case replaced and ways to
increase the water pressure to a safe psi level. The following course of action was decided on:

1. Send a letter to all home owners explaining the urgence for home owners to look at their individual water practices.
2. The Board approved the replacement of an overflow pressure switch for $352.00 and the installation of a float system to shut down the pumps if the water level becomes to low to operate the system effectively for $500.00.

The Board discussed the need for a Baldwin Park Homeowners Association to have a policy that can be referred to regarding barking dogs. Dwight Tovey to propose such a policy at the Board Meeting.

Various home owners that use the pool area have expressed a need for a phone number that can be called when inappropriate behavior occurs at the pool. The Board along with MGM Management will be looking into providing a special phone number that will be posted in the pool area for home owners to use. This should help when there is a need for a response form one of the Pool Committee Members or a Board Member.

Dan Olson has been asked to provide to the Board what the costs would be to add 25 more annual plants (rose bushes) to our landscape. This will help us reduce the cost for perennials that are planted each year.

The Board did not get to this issue during this Board Meeting and will be addressed at a later date. “The Board members discussed an enforcement policy and parking of vehicle’s on the public street There has been various complaints by home owners regarding vehicles parked in the street for various lengths of time. Article II, Section 12 (Vehicle Storage) covers this area of concern. The Section number could vary based on the home owners copy of the CC&R’s (the content does not change, however)”.

Next Board Meeting will be held on July 15, 2009, at 1:00 pm in the MGM Management office.

The meeting was adjourned at 4:00 pm.

Richard Kelly
Tres/Sec.