Minutes from July Board Meeting

The meeting was called to order at 1:05 pm.

The minutes from the June 17, 2009, Board Meeting were read and a motion to accept was made and seconded that the minutes be approved.

The first area open for discussion was the issue of Open Invoices as of May 14, 2009. The following information was provided:

• There are 6 home owners that are still outstanding on Association Fees ($1,818.91).
• There are 1 home owners that have an approved Payment Plan ($223.72).
• There are 9 homes that are in Foreclosure, Bankruptcy or are in default and are currently in court proceedings ($9,692.71).

MGM has been instructed to continue with current policy and procedures already in place.

Went over the ‘To Do List’ of outstanding issues:

• On property XXXXXXXXXXXXXXXX. Do we now have a current mailing address - Address has been confirmed.
• MGM to draft a special letter to home owner for property XXXXXXXXXXXXXXXXXX. (See Mike) regarding payment arraignments for past due amount - Letter was mailed to home owner.
• For property XXXXXXXXXXXXXXXXX, is there any follow up for previous owners XXXXXXXX for outstanding past due amounts - MGM Management researching to see if previous owner has filed bankruptcy.
• Establish a second account on the Customer Contact List for those homes that have been discounted for such things as Bankruptcy’s so that tracking can be more visible to the Board - This was not completed for this month’s Board meeting, but
  should be for next month’s Board meeting..

New ‘To Do List’ issues:

• On property XXXXXXXXXXXXXXXXX. Send second demand letter requesting Association Fee’s to be paid in full or when payment can be expected.
• Request City of Meridian to check current billing of Trash, Sewer and Water for billing accuracy.

An internal policy for the Baldwin Park Homeowners Association is still in the process in regards to barking dogs. Dwight Tovey to propose such a policy at the Board Meeting.

The Board along with MGM Management, are still working on providing a special phone number that will be posted in the pool area for home owners to use. This should help when there
is a need for a response form one of the Pool Committee Members or a Board Member.

The Board discussed an internal enforcement policy in regards to parking of vehicle’s on the public streets. A draft was presented and revisions were suggested. Final draft to be presented at the next Board meeting.

The Board approved the purchase of a new hand dryer for the mens restroom at the pool. Estimated cost $110.00.

Next Board Meeting will be held on August 18, 2009, at 1:00 pm in the MGM Management office.

The meeting was adjourned at 4:00 pm.
Richard Kelly
Tres/Sec.