Minutes from September 2009 Board Meeting

The meeting was called to order at 1:08 pm.

The minutes from the August 19, 2009, Board Meeting were read and a motion to accept was made and seconded that the minutes be approved.

The first area open for discussion was the issue of Open Invoices as of September 14, 2009. The following information was provided:

• There are 10 homes that are in Foreclosure, Bankruptcy or are in default and are currently in court proceedings ($10,740.40).

MGM has been instructed to continue with current policy and procedures already in place.

Went over the ‘To Do List’ of outstanding issues:

• For property XXXXXXXXXXXXXXXXX, please advise the Board in two (2) weeks the status of possible sale of property. If no additional information continue the process with the attorney.
  This property is now owned by the bank and we have received payment for that portion they are responsible for. MGM has been instructed to follow-up
  with attorney for amounts due from previous owners.
• Maria, is to look into if we ever got our refund from Security Group.
  Received a refund in the amount of $85.00.
• The balance in the pool account ($4,060.05) shows an amount with .05 cents. How can that be.
  The Board has been informed that is interest bearing savings account.
• Board Policy for Barking Dogs.
  The Board has taken the position that if there is a home owner that is concerned with barking dogs they will be instructed to contact the Meridian Animal Control Department.

New ‘To Do List’ issues:

• On the ‘Balance Sheet’ why does the ‘Long Term Liabilities’ amount of $4,080.00 not equal the Pool Account of $4.100.05?
• For property XXXXXXXXXXXXXXXXX, MGM has been instructed to proceed with the attorney for 2009 Association Fee’s and yard appearance.
• For property XXXXXXXXXXXXXXXXX, please send home owner a courtesy letter to remove the dead Pine tree and REPLACE it with a tree that is in accordance with the CC&R’s Section 10 (a).
• For property XXXXXXXXXXXXXXXXX, Board is requesting a Warranty Deed search and provide information to the Board.
• For property XXXXXXXXXXXXXXXXX, Board is requesting a Warranty Deed search and provide the information to the Board.
• The Annual Home Owners Meeting has been tentatively scheduled for November 18, 2009. Please provide to the Board the following:
  1. Draft of announcement.
  2. Draft of Proxy
  3. Confirmation of the date November 18, 2009, from Sawtooth Middle School cafeteria.
  4. For the Annual Home Owners Meeting need additional information on the ‘Profit & Loss Budget vs Actual’ report. The line item ‘Dues Collected’ needs to show those dues collected for 2008 Dues and that what was collected for 2009 Dues.
• The 2010 ‘Profit & Loss Budget vs Actual’ needs to reflect the same as requested.

The Board is moving forward to obtain proposals from two (2) Security Companies that would take over the current security system to hopefully save money and provide better service.

Next Board Meeting will be held on October 14, 2009, at 1:00 pm in the MGM Management office.

The meeting was adjourned at 2:30 pm.

Richard Kelly
Tres/Sec.