Minutes from 2009 Annual HOA Meeting

Dennis Burks, President of Baldwin Park HOA called the meeting to order at 7:00 P.M. All homeowners in attendance were welcomed and notified to sign in so that we could get a count of home owners in attendance.

The current Board of Directors were introduced. Dennis Burks - President, Dwight Tovey - Vice President, and Richard Kelly - Secretary / Treasurer. Mike Madson, owner of MGM Management was introduced to the homeowners. After a tally of those in attendance and the proxies received, it was determined that there were not enough in attendance to establish a quorum. The meeting was then adjourned.

Under Article III Section 3.04 of the By-laws, which states in part, “If a quorum is not present nor represented at any meeting, the Members entitled to vote thereat shall have the power to reschedule such meeting, and at that meeting, the required quorum may be reduced to ten percent (10%) of the total votes to be cast.” Based of this section, the meeting was immediately rescheduled and business could then be conducted at the reduced quorum level.

Dennis Burks gave a report on the 2009 activities and some insight on what could be expected for the up-coming year of 2010. Areas covered:

• The 2009 Pool season - how successful it was with no closures and very little negative activity occurring at the pool.
• The positive turn outs for the various neighborhood functions during the year.
• The Board for 2010 will have to look into what can be done to keep cars from driving thru the common areas from street to street.
• The possible expense of replacing some of the older wooden fences in the subdivision.

Dennis also gave praise to Rachael Perry for being the Chairperson for the Associations’s Events Committee with all of the hard work she has done. Also, mentioned was the good work performed by the various Pool Committee members (Chairpersons Ray Plott and Leonard and Carrie Loewen). Also, introduced was Heidi Pikula who has volunteered to be the Chairperson for the Neighborhood Watch Committee.

Dennis made the announcement that he would not be running for a position on the Board for 2010. Dennis stated he was happy to serve as the Boards President and that he had had an enlightening experience and that he intended to keep involved where ever he could.

Rachael Perry gave a report on the various Events that were held during 2009 and thanked all of the home owners that helped with them. Rachael, however, added that there was still a large need for additional volunteers for the up coming year to ensure the events were to be successful. If any one is interested please contact either Rachael Perry and/or one of the Board Members.

Heidi Pikula made a brief report on what she will be trying to accomplish to get the Neighborhood Watch for the subdivision up and started. This is the second or third time we have tried to get this off the ground. If you would like to volunteer to help please contact Heidi Pikula and/or any one of the Board members.

The issue of outside lighting was brought up and the home owners in attendance were asked to contact their neighbors if they see that the light are not on and/or the light bulbs are burnt out and ask the homeowner to address the issue. It is for the best interest of the subdivision to be lite up to deter vandalism.

The 2010 budget was presented for review by the homeowners. It was noted that several changes to the 2010 budget were made and discussed at this Annual Home Owners Meeting. The home owners were informed that Trautman Landscaping and MGM Management are not going to increase the yearly costs this year (3%) that is authorized in their current contracts due to current economic conditions. Several areas, however, do have increases for services such as power, gas and water for 2010. The Board informed the home owners present that the contract with Treasure Valley Maintenance (pool cleaning) had been approved for the 2010 pool season. There will be two additional line items added to the 2010 budget 1) Mid Season Tree/Shrub Trimming and 2) Fall Clean up for additional clarity on the budget. The bottom line in regards to the 2010 budget is that there could be a deficit of $4,400.00 by year end 2010. This is not expected to occur.

A question was raised about the amount of money identified for Flowers and Flower Maintenance account 6450 in the amount of $4,000. There was a brief discussion in regards to the need to get the flowers planted in a reasonable short period of time and that in the past getting volunteers to do this activity was not successful at all.

It was again noted this year that there are several homes in the neighborhood that are either in foreclosure or in bankruptcy and are currently unoccupied with the landscaping not being maintained. Article II, Section 10 "Landscaping", of the CC&Rs state in part "The Association will have the right to maintain the yard and landscaping if it is not maintained. Costs incurred by the Association in connection with such maintenance will become a Limited Assessment." It was decided last year that a committee of homeowners would be formed to take on this maintenance after the current property owner is notified. A committee was not formed do to lack of participation, however, one of the young adults in the neighborhood was asked to perform some activities such as watering the yard and mowing it on occasion. The board this year will be looking at taking additional steps in this area of concern.

The Home Owners were advised that the new Board members will be establishing two (2) additional CD’s at US Bank, both will be in the amount $5,000.00 each one to mature in three months and the other to mature in 6 months from the date established.

President Dennis Burks then opened the floor for nominations for the Board. No new nominations where received, leaving only the three prospective board members Dwight Tovey, Richard Kelly and Dan Olson who had previously submitted their candidacy. With only three candidates for the three Board seats, a motion was made to unanimously approve all three candidates. The motion carried with no objections.

The Board for 2010 will consist of Dan Olson, Richard Kelly, and Dwight Tovey. Office positions will be determined at the December Board Meeting on December 16th.