Minutes from December 2009 Board Meeting

The meeting was called to order at 1:00 pm.

The first form of business was to determine the officers of the Board. Dwight Tovey is President. Dan Olson is Vice-President and Richard Kelly will once again be Tres/Sec.

The minutes from the November 11, 2009, Board Meeting were read and a motion to accept was made and seconded that the minutes be approved.

The minutes from the Annual Home Owners meeting were read and a motion to accept was made and seconded that the minutes be approved.

The first area open for discussion was the issue of Open Invoices as of December 3, 2009. The following information was provided:

• There are 5 homes that are in Foreclosure, Bankruptcy or are in default and are currently in court proceedings ($6,639.53)
• There is 1 home that is current on Payment Plan ($3,041.97)

MGM has been instructed to continue with current policy and procedures already in place.

Went over the ‘To Do List’ of outstanding issues:

• On several occasions a small red (maroon) car and a white car with a gray door and a star on the gas cap have been seen driving thru the common area between W. Great Basin Dr. & White Sands Dr. The Board is going to turn the information over to the Meridian Police Department so that a police report is on file and for them to follow up on. There was damage to the common area and we will follow up to recoup costs for that damage. Police were contacted and they are investigating.

New ‘To Do List’ issues:

• MGM Management to update Board of Directors sheet in Board packet notebook.
• MGM Management to notify The Security Group that we are no longer contracted with them for the security system. The Board has decided to use other security companies on as case by case basics.
• Board advised MGM Management to dismiss the pending court case for Property XXXXXXXXX, account paid in full.
• MGM Management has been requested to update the Balance Sheet to reflect the correct amounts held as CD’s (include interest earned and that has been rolled over into the CD’s).
• Dwight Tovey, to look into writing a policy that the Board can use for trash can enforcement.
• MGM Management requested to issue letters to Property XXXXXXXXX and Property YYYYYYYYYY for fixing and/or replacing their mail boxes that were damaged.
• MGM Management has been instructed to mail out Due notices the first of the utilizing the same letters and method for collection.
• Send another Demand Letter to Property XXXXXXXXX for outside lights still not working correctly.
• Dan Olson, to contact a welder to see if there is another type or modify the current gate closure system during the off season.

The ACC Committee will consist of the current board members and one additional home owner that had signed up for the committee at the annual home owners meeting if still interested.

At the Annual Home Owners Meeting there was discussion to establish two (2) additional CD’s both in the amount of $5,000.00 each. This will be completed in December by the current board.

A motion made and seconded and then approved regarding the 2010 ordering and purchasing of flowers for the subdivision for spring planting. There will be a purchase of 100 flats of annual bedding plants and the purchase of 25 additional rose bushes (white and Yellow).

The Events Committee will be contacted and asked to attend the next regular Board Meeting to discuss and go over their plans for 2010.

Next Board Meeting will be held on January 20, 2010.

The meeting was adjourned at 4:15 pm.
Richard Kelly
Tres/Sec.