Minutes from January 2010 Board Meeting

The meeting was called to order at 1:05 pm.

The minutes from the December 11, 2009, Board Meeting were not approved because a copy was not available for review.

The first area open for discussion was the issue of Open Invoices. This area was deferred until a current listing was provided since the 2010 association Dues had just been mailed out. Here is information as of January 26, 2010.

• There are 174 homes with current amounts due ($69,475.73)
• There are 11 homes with current amount plus 2009 amounts due ($5,051.91)
• There are 9 homes that have made partial payments ($1,752.74)
• There are 4 homes on a payment plan for current and past due amounts ($4,989.12)
• There are 5 homes that are in Foreclosure, Bankruptcy or are in default and are currently in court proceedings ($7,188.02)

MGM has been instructed to continue with current policy and procedures already in place.

Went over the ‘To Do List’ of outstanding issues:

• MGM Management to update Board of Directors sheet in Board packet notebook.
  This was completed.
• MGM Management to notify The Security Group that we are no longer contracted with them for the security system. The Board has decided to use other security companies on as case by case basics.
  Letter mailed to Security Group.
• Board advised MGM Management to dismiss the pending court case for Property XXXXXXXX, account paid in full.
  This was completed.
• MGM Management has been requested to update the Balance Sheet to reflect the correct amounts held as CD’s (include interest earned and that has been rolled over into the CD’s).
  This was completed.
• Dwight Tovey, to look into writing a policy that the Board can use for trash can enforcement.
  Work in progress.
• MGM Management requested to issue letters to Property XXXXXXXX and Property YYYYYYYY for fixing and/or replacing their mail boxes that were damaged.
  This was completed and mail boxes have been repaired.
• MGM Management has been instructed to mail out Due notices the first of the year utilizing the same letters and method for collection.
  This was completed.
• Send another Demand Letter to Property XXXXXXXX for outside lights still not working correctly.
  Letter was mailed to home owner.
• Dan Olson, to contact a welder to see if there is another type or modify the current gate closure system during the off season.
  Work in progress.

New ‘To Do List’ issues:

• Dwight Tovey, to look into writing a policy that the Board can use for trash can enforcement.
• Dan Olson, to contact a welder to see if there is another type or modify the current gate closure system during the off season.

A motion was made to continue to send courtesy and demand letter to those home owners regarding exterior lighting that is not working properly. Motion was seconded and passed.

At the Annual Home Owners Meeting there was discussion to establish two (2) additional CD’s both in the amount of $5,000.00 each. This was completed in January.

A motion was made and seconded to approve a revised Baldwin Park Homeowners Association Policy on Vehicle Parking and Storage. The policy was approved with some minor changes to the text. The new policy will be mailed to the home owners and will be effective March 1, 2010.

Dwight Tovey, to continue on refining a Baldwin Park Homeowners Association Policy on Trash Containers and where they are to be stored.

Both perennials and annual flowers have been ordered.

Dan Olson is to contact Trautman regarding the issue of installing some type of barriers to prevent cars from driving on the common areas and still not interfere with the landscaping activities.

The Events Committee will be contacted and asked to attend the next regular Board Meeting to discuss and go over their plans for 2010.

Next Board Meeting will be held on February 17, 2010.

The meeting was adjourned at 3:15 pm.
Richard Kelly
Tres/Sec.