Minutes from "April 2010 Board Meeting" on

Baldwin Park HOA
Board Meeting
April 20, 2010
The meeting was called to order at 1:08 pm. The meeting was held at the office of MGM
Management. Present at the meeting was Dwight Tovey, Dan Olson and Richard Kelly. Ray
Plott was present at the Board Meeting to give an updated report from the Pool Committee and
Rachael Perry from the Community Events Committee.
The minutes from the March 17, 2010, Board Meeting were read and a motion to accept was
made and seconded that the minutes be approved.
Rachael Parry informed the Board that she will be stepping down as Events Chairperson effective
immediately. However she will be able to help with the Pancake Breakfast which is scheduled
for May 1, 2010. Rachael stated that a Mr. Chris McGilvery was an interested party to be part of
this committee. Dwight Tovey, will make contact with Mr. McGilvery.
Rachael Parry, also, is to contact Heidi Pikula and ask her to turn over all of the documentation
that she obtained from Greg Cowles (previous Chairperson for the Neighborhood Watch
Committee). Jilene Ray, has interest in being the Neighborhood Watch Committee Chairperson.
Jilene Ray will be invited to the next scheduled Board meeting on May 18, 2010.
Ray Plott presented a update in regards to the previous action items as stated below. The Board
has scheduled two Pool Registration dates at the pool. The first will be on May 5, 2010, between
the hours of 4pm and 7pm. The second date will be May 8, 2010, between the hours of 9am and
12noon. The revised Pool Registration Forms will be mailed out to all legal home owners in
May outlining on what the home owner needs to do.
 Previous action items:
.
Look into getting the restroom doors and the men’s restroom repainted. (Still
evaluating this)
.
Contact Dan Huff regarding the opening of the pool. (Completed)
Have Dan Huff do an inspection of the pool for any apparent damage that may
have occurred during the winter. (Completed - there appears to be no major issues
at this time)
.
Get a cost for getting the auto water refill fixed (was to be fixed last year). This is
still being evaluated)
Richard Kelly will work with MGM Management on the scheduled Pool Registration sign up
dates. Richard Kelly, will revise the Pool Registration Form and the letter that is to be given to
each of the home owner when they sign up.
There was a motion made by Dwight Tovey that the Covenant Enforcement Committee be made
up of the existing three Board members Dwight Tovey, Dan Olson and Richard Kelly. The
motion was seconded and passed.

 
There was discussion in regards to the Policy on Vehicle Parking and Storage document that had
been revised. Out of this discussion and with input from MGM Management (Mike Matson)
additional revisions were needed and agreed upon. Also, that this Policy would be effective June
1, 2010, and a copy would be mailed to each home owner of record under a cover letter which is
to be reviewed and approved by the Board prior to mailing. Note: Both Dwight Tovey and Dan
Olson felt it was not necessary for the attorney to review this document. Richard Kelly had
asked that this be done.
There was a motion made by Dwight Tovey in regards to the document ‘Policy on Vehicle
Parking and Storage’ with noted changes be approved. The motion was seconded and approved.
There was discussion in regards to the document :Policy on Trash Storage’. Review of the
document resulted in needed revisions. This policy would be effective July 1, 2010, and a copy
would be mailed to each home owner of record under a cover letter which is to be reviewed and
approved by the Board prior to mailing.
There was a motion made by Dwight Tovey in regards to the document ‘Policy on Trash Storage’
with noted changes be approved. The motion was seconded and approved.
Financial review of Open Invoices as of March 17, 2010. The following information was
provided:
.
There are 38 homes with current amounts due ($13,942.17)
.
There are 4 homes on a payment plan for current and past due amounts ($5,252.30)
•
There are 7 homes that are in Foreclosure, Bankruptcy or are in default
and are currently in court proceedings ($6,176.88)
MGM has been instructed to continue with current policy and procedures already in place.
Went over the ‘To Do List’ of outstanding issues:
•
MGM Management to AGAIN notify The Security Group that we are no longer in
need of their services See additional comments in section Letter Received in the
Board packet. (Completed March 22, 2010)
•
Requested that MGM provide information and costs to have battery operated
sprinkler controls installed on those home that are in foreclosure, vacant or owned
by the banks and the yards need attention. (Richard Kelly to follow up on this
issue)
•
Send a courtesy letter to 809 W. Yosemite regarding boxes and other articles
stacked on the front porch “Section 29 of the CC&R’s”. (Completed)
•
Send a courtesy letter to 1518 W. Crescent regarding the removal of what appears
to be a non operational vehicle “section 12 of the CC&R’s” and request the

removal of the Christmas outside lights “section 29 of the CC&R’s”.
(Completed)
New ‘To Do List’ issues:
•
Request that MGM provide all outstanding amount due and/or credits be available
on the Open Invoice Report for Boards review.
•
MGM Management to waive the finance charges in the amount of $12.62 for the
following accounts for cost effective reasons.
1088 W, Crescent St.
1425 W, White Sands Dr.
1530 Crescent Ct.
4318 N. Bryce Canyon Ave.
986 W. Crescent St.
988 W. Crescent St.
 
•
Richard Kelly will provide information and costs to have battery operated
sprinkler controls installed on those home that are in foreclosure, vacant or owned
by the banks and the yards need attention. (Richard Kelly to follow up on this
issue)
•
Various issues were noted regarding letters sent to home owners. Asked MGM
Management to address issues within house.
The pump well was cleaned out as best as could be and we are ready for this watering season.
Cost to complete this task was $390.00 and a new account was added for this function account
6550.
Dan Olson, co-ordinated getting the City water turned on and getting the two(2) back-flow valve
systems tested as required by the City of Meridian by April 15, 2010.
The issue of installing some type of barriers to prevent cars from driving on the common areas
and still not interfere with the landscaping activities is still work in progress and will be place on
next months agenda.
Next Board Meeting will be held on May 18, 2010.
The meeting was adjourned at 4:20 pm.
Richard Kelly
Tres/Sec.