Minutes from "February Board Meeting" on Feb 15 2007 - 7:00pm

• Roll call of Board members and introduction of homeowner committee members.
• The approval of the January HOA board meeting minutes was then asked for. Other than the brevity of the minutes, they were approved.
• February newsletter was viewed as negative by some homeowners. Michelle volunteered to head up a committee to write the newsletter semi-monthly. Next newsletter to be sent mid-March.
• Easter Egg Hunt – April 7th from 10 am to noon. Rachael Parry is the event organizer. The event is being run by the Events Committee which is chaired by Kristin Magruder. Rachael will be reimbursed for expenses for the event.
  A/I - Rachael needs product donations for the bake sale at the event.
  A/I - Richard will buy receipt books for Rachael and others on the committee to record donations.

• Welcoming Committee – Tami Cahoon is the committee chairperson. It was suggested that Block Captains be part of the committee to notify Tami of new moveins. It was proposed and approved that Tami be reimbursed for expenses.
  A/I – Tami to contact the head of Block Captains regarding suggestion.
  A/I – Richard will contact MGM to not send out the Welcome letter but to notify Tami when a home is sold.
  A/I – Richard will email the Welcome letter to Tami.

• Reserve fund investment. Put some in CDs or T-bills, but not stock. Some in money market account for liquidity.
• Signs – The email from Jeff Stewart was read and discussed. His suggestions will be considered as proposed changes for the CC&Rs.
• Board meeting location – Starting in March it will be the 3rd Tuesday at 7 pm at “The Library Coffeehouse” in Meridian.
• Website – Richard suggested listing just the dates to link to the minutes. Stan had questions and concerns about the new website. A separate meeting will be scheduled to discuss his questions and concerns.
• Lockable community mailboxes – MGM is getting info to present to at an HOA meeting. They are expensive.
• Common area barriers and fences – Still getting info.
• Pool maintenance contract – A/I - Richard will check with MGM to assure there is a contract.
• Pool security system – Being investigated. New signs will be posted at the pool regarding safety and security. A separate meeting will be scheduled to discuss the security system.
• Pool showers and tile repair – MGM to get bids.
• Bylaw amendment review – Schedule a separate meeting to review.
• De-icer – Dan has it.
• Annual Assessment – Two homeowners have requested payment by installments beyond 30 days from the due date as noted on the Assessment Notice. The HOA Board granted their request, but in general the Assessment may be paid in two payments: The first no later than 30 days from the due date and the second no later than July 1st of the Assessment year. There was also another home owner who requested a payment schedule for approximately 8 months. This request was not approved by the Board.
• MGM had requested signature authority on the BP checking account to facilitate bill payment. The Board did not approve this request.

Action Items:

1. A/I – Richard will set up a meeting with Mike of MGM to review financials for understanding. Richard will make copies for Dwight and Stan.
2. A/I – Richard will contact the Pool Committee to set up a meeting for planning the upcoming pool opening and present to the HOA Board any changes to pool policy and rules.

All other agenda items were postponed until the next HOA Board meeting in March.