Minutes from "Special Board Meeting" on Feb 22 2007 - 7:00pm

This meeting was called as a Special Board Meeting to discuss the bid that we received for the installation of a new Pool Security System. This issue was discussed and approved during the last Annual Homeowners Meeting. There was a second issue and that was in having our Homeowners Association checking account moved to the US Bank.

There were two companies that provided estimates for a Security system. One company provided two estimates one being with an additional feature.

1) Security Gate Systems, LLC
Received 1/29/07
This estimate ($5,110.00) was for a new access system and had no video monitoring capabilities. Basically a replacement for what we already have. Not what we were looking for. This system was rejected by the Board.

2) The Security Group
Received two (2) estimates on 2/14/07
A) An estimate for $7,996.86 was turned down by the board since it had features that the Board did not feel where needed. It was proposed with an added feature for a key pad access to the pool equipment room.

B) An estimate for $7,286.73 was accepted for a four (4) camera security system with internet access and 24/7 monitoring. The Board did, however, feel a need to see if a system could be viewed that was already in operation. The Board will contact The Security Group to see if this could be arranged before final approval.

The other issue regarding the opening of a new bank account at US Bank was approved. There were stipulations that MGM would only be the Administrator for the account and would not be given the ability to sign checks. Only a Board Member will have that responsibility.

As always other issues were raised that the Board took action on.
1) Request for a report from MGM regarding what contact (letters issued) for infractions since MGM became our Management Co. to present.
2) The need to resubmit the Annual Report Form for the State. This form was returned to Mgm to correct.
3) An issue regarding the parking of cars on the street. The Board to develop a special letter for those issues that are brought the attention of the Board and a letters need to be sent to a home owner. This letter would be different than the current ‘Friendly Reminded’ letter that is sent from MGM.
4) Verify with MGM that they have current email addresses for the Board Member.
5) Issues were discussed regarding the proposed New Website. Dwight, is going to address the concerns and review appropriate documents needed and then submit to MGM for review by an attorney for any concerns.

There were no other concerns or issues and the meeting was adjourned.